WebSBA.com A Cloud based total Small Business Accounting Solution. The package inludes all accounting functions icluding Cost Accounting, Bills of Material, Just In Time inventory ordering (in the Production management module, On Line Shopping Cart, Time and Attendance with Payroll and Fixed Asset Management.
For Brick and Mortar business entrepreneurs and Practicing Accountants.
We developed and implemented this packed to fill a total solution need for our “Custom Built” Computer and Networking small business. There was no such a package commercially available at the time for neither servers based or cloud based. In fact we used the first to use .NET Microsoft conceive of the .
We are being using it successfully in our business www.simcom.com since 2003. As a totally integrated system it helps us to effectively and efficiently manage our Sales (in house and on line), Inventory, Production, Time & Attendance, Payroll, Fixed assets and our Checkbook.
The package has also being used by others (Accountants and small business) as a service on subscription basis.
We have perfected and configured the package to install on any typical Windows Server system with fast connection to the Internet and literally bring the cloud to the office. Here are some examples. www.uplandoffices.com www.simcomsys.com www.accountinglive.biz www.skyaccounting.biz www.booksoncloud.biz and others
We are now offering it for sale to Accountants to expand their practice to the Internet and Entrepreneurs to integrate their Brick and Mortar business with Internet sales and manage their business remotely. Below are some user sites that use have brought the cloud into their office explain how they use the program.
Our domain is hosted on in our “typical in-office Windows server” in Upland California. The WebSBa Cloud computing package is installed and integrated to the host and resides in the same server. We use all the basic accounting functions that are included in WEBSBA to manage rental properties.
We use the Websba to manage our rental business. We used:
and Rental Properties:
1. The “Customers” module to enter our tenants
2. The “Inventory” Module, to enter the rental properties.
3. The price field in the inventory module for the rent rate.
4. We use the Customer name and the rental property name to produce single of blanket sales orders and invoices (Rent due).
5. The sales module automatically upon receipt of the rent.
6. The receipt of rent function automatically updates the “Accounts receivable” and “cash or check on hand in the Checkbook”.
7. The other functions are intuitive accounting trained operator.
www.accountinglive.biz is an independent cloud based Accounting Service that encompasses a complete Hardware/Software Web Server with Accounting software, premium domain name, fixed IP address and fast connection to the Web. The package is configured to be housed in the office of a traditional Accounting Practice and be accessed by clients through the cloud via the domain www.skyaccounting.biz from anywhere at any time.
There is detailed documentation included in the system but here is a high level verbose explanation of the highlights of the websba software that is the core of the cloud package. The operating Server environment provides for web access to create multiple accounts and multiple users with unique IDs and different levels of privilege. Users can change the pre-assigned Password but not their ID neither the level of privilege. Users (Employees, Customers and Vendors) can enter transactions commensurate to their privilege that is built in their ID.
To get start one needs to access the application on the web and sign in with a valid User ID and Password in the dialog box depicted here. After successful login the user will see a restaurant like Main Menu with seven main categories. The seven modules of the Application “Company”, “Reports”, “Products”, “Production”, “Suppliers”, “Customers”, and “Tools” appear on the bar of the Main Menu as shown here. The sub-menus are intuitive and seamlessly integrated to the appropriate Company modules.
To minimize the overwhelming presence of the Main Menu a Navigator is provided to help a beginner navigate through the functions of the application logically. I. e. You make a sale, you purchase to product if you don’t have (create a Liability Accounts Payable) you put it in the Inventory or send it to production if needs to be worked on then you close the Invoice and produce an accounts receivable asset. An intuitive functionality for a user with Accounting 101 knowledge. The first action a new user must take is to provide the details of his company in “preferences”
The Accounting modules support both cash and accrual accounting and can be used independently of the other modules. They adhere to GAAP for double entry Accounting, General Journal and General Ledger entries as well as Financial Statements. The Chart of Accounts names are selected for a business that that purchases finished products for resale or purchases components to integrate with other components and produce a finished product by adding labor and other materials to it. (Work Orders by Work Station Bills of Material and Materials requirements to build a certain finished product). A user can select the modules needed for his specific business and modify the Chart of Account names (only) within each category to maintain balance. (Assets + Liabilities = Equity).
The Accounting and Production Management application could be used in its simplest form in a Service business using the Check book module by setting up the Bank Accounts, the products module by setting up one service item and a Walk in customer. A more realistic typical set up would be to pre-enter a number of specific products and customers (in the database if they are known) to minimize the effort of entering them at the time of the sale. If the products for sale are purchased from a vendor the vendor could be entered in the vendors Database. If parts and raw materials are purchased to produce finished products the production module can be used to enter the structures (Bills of Material) and or work station that will be used to produce each finished product.
The system also includes a Production Management module with Bill of Material and Work Station Cost Center to add materials and labor on each station to produce a build it to a Finished Product for sale to a Customer. The system supports multiple customer accounts and if Access Data base is used, the system provides for downloading of the data for local safe keeping and uploading to the cloud when and if needed.
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